Managing expenses efficiently is crucial for any business, and SpendSail makes this process straightforward. Follow this step-by-step guide to learn how to create expense items in SpendSail.
Step 1: Access the Expense Line Items Section
First, log in to your SpendSail account. Once logged in, navigate to the Expense Line Items section from the main dashboard.
Step 2: Add a New Expense Item
In the Expense Line Items section, you will see an option to Add New Item. Click on this button to start adding a new expense item.
Step 3: Fill in the Expense Item Details
A form will appear where you can input the details of the expense. The form will have fields for:
- Category: Select the category of the expense (e.g., Travel, Office Supplies).
- Date: Enter the date of the expense.
- Currency: Select the currency used for the expense.
- Amount: Enter the amount spent.
- Vendor: Select or add the vendor.
- Payment Method: Choose the method of payment (e.g., Cash, Credit Card).
- Location: Enter the location where the expense was incurred.
- Description: Add a description for the expense.
Example of Adding a General Expense:
Example of Adding a Mileage Expense
For mileage expenses, additional fields such as Start Location, End Location, Distance, and Rate Per Mile will be available.
Step 4: Save the Expense Item
After filling in all the necessary details, click the Save button to add the expense item to your list.
Step 5: Review the Expense Item
Once saved, the expense item will appear in the Expense Line Items list. You can review all the details here and make any necessary edits.
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Congratulations! You have successfully created an expense item in SpendSail. Repeat these steps for each new expense you need to record. SpendSail helps you keep your expense tracking organized and efficient.